Division: Idaho State Veterans Home
Generator Inspection – Maintenance – Repair Services for the Idaho Division of Veterans Services
Idaho Division of Veterans Services
Emergency Generator Maintenance/Inspection
1. Purpose
The Idaho Division of Veterans Services (IDVS) is requesting quotes for regular inspection, maintenance and repair services (Regular Maintenance) for emergency generators, as further detailed below.
The contact for this RFQ is:
Danny Arnold, Purchasing Officer
Idaho Division of Veterans Services
Phone: 208-780-1326
danny.arnold@veterans.idaho.gov
2. Background
IDVS has generators located at the Boise, Lewiston, Pocatello, Post Falls and Central Support office (Boise) (collectively, “Emergency Generators”) to provide emergency power to its facilities in the event of a power outage. IDVS requires Regular Maintenance for all of these generators. The emergency generators’ model and location information are as follows:
IDVS Facilities | Street Address | Generator Model |
Boise | 320 N Collins Rd, Boise, ID 83702 | Cummins 300KW, 300DQDAC SN: I30565237 (Diesel fuel powered). |
Lewiston | 821 21st Ave, Lewiston, ID 83501 | Kohler 100KW 100RZ282 SN: 323618 (Natural gas powered with propane backup) |
Pocatello | 1957 Alvin Ricken Dr, Pocatello, ID 83201 | Kohler 100KW 100RZ282 SN: 285768 (Propane powered) |
Post Falls – Generator 1 | 590 S Pleasant View Rd, Post Falls, ID 83854 | CAT C18 750KW SN: G7A07655 (Diesel fuel powered). |
Post Falls – Generator 2 | 590 S Pleasant View Rd, Post Falls, ID 83854 | CAT C18 750KW SN: G7A07652 (Diesel fuel powered). |
Boise – CSO | 351 N Collins Rd, Boise, ID 83702 | Caterpillar 125KW Olympian SN: E172A (Natural gas powered). |
IDVS is allowing vendors to participate in a site visit by appointment only. 24-hour notification prior to site visit is required. Site visits must be completed prior to bid closing.
Site visit contacts are:
Boise/Boise CSO – Brent Munster, Maintenance & Operations Supervisor – 208-901-4071 brent.munster@veterans.idaho.gov
Lewiston – Frank Northam, Maintenance & Operations Supervisor – 208-750-3680 frank.northam@veterans.idaho.gov
Rickey Frandsen – Maintenance & Operations Supervisor – 208-235-7881 rickey.frandsen@veterans.idaho.gov
Scott Clark – Maintenance & Operations Supervisor – 208-415-3452 scott.clark@veterans.idaho.gov
3. Timelines
Quotes Due: July 2, 2025
4. Specifications
See Exhibit A
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Delivery
Contractor will begin (Regular Maintenance) on the emergency generators, FOB Destination listed below on September 24, 2025, or as coordinated with the Agency contact(s).
Agency contact for delivery is:
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Boise/Boise CSO – Brent Munster, Maintenance & Operations Supervisor – 208-901-4071 munster@veterans.idaho.gov
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Lewiston – Frank Northam, Maintenance & Operations Supervisor – 208-750-3680 northam@veterans.idaho.gov
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Rickey Frandsen – Maintenance & Operations Supervisor – 208-235-7881 frandsen@veterans.idaho.gov
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Scott Clark – Maintenance & Operations Supervisor – 208-415-3452 scott.clark@veterans.idaho.gov
6. Award Basis
Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on Exhibit B, Price Sheet, and may be made by location, or all to one, as deemed to be in the best interest of the State.
The term of the resulting contract will be one (1) year, with two (2) optional renewals of one (1) year each, upon mutual agreement of the parties.
7. Response
Enter your Total Fully Burdened Cost on Exhibit B, Price Sheet, and submit your quote to divisionbids@veterans.idaho.gov or mail to 351 N. Collins Rd, Boise, ID 83705 Attn: Danny Arnold
Quotes must include all Required Submittal Items (See below).
All Mandatory Submittals Items are required for your bid to be considered.
List of Attachments | Mandatory Submittal Items |
Exhibit A – Scope of Work
Exhibit B – Price Sheet Exhibit C – Drug and Alcohol Affidavit Exhibit D – Tax Affidavit IDVS Signature Page Generator Maintenance Service Contract
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Exhibit B – Price Sheet
Exhibit C – Drug and Alcohol Affidavit Exhibit D – Tax Affidavit IDVS Signature Page
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8. Billing
Contractors must invoice IDVS on or before the 5th day of each month, for work performed. Any invoices submitted without the below-listed information will be rejected until a corrected invoice is submitted.
The invoice shall include, but not limited to:
– Detailed form/checklist (must include at minimum: names of Contractor staff performing the work, a description of the work performed, and location the work was performed)
– Dates of Service
– Total amount billed for the billing period
– Contractor name, address, phone number, and e-mail address
– Contract Number
– Invoice Date
Sent as an Adobe PDF e-mail attachment to:
Boise – boiseaccountspayable@veterans.idaho.gov
Lewiston – lewistonaccountspayable@veterans.idaho.gov
Pocatello – pocatelloaccountspayable@veterans.idaho.gov
Post Falls – postfallsaccountspayable@veterans.idaho.gov
Boise CSO – divaccountspayable@veterans.idaho.gov
9. Price Adjustment
A price adjustment may be considered after the first twelve (12) months of the initial term of the Contract, and every twelve (12) months thereafter. If a price increase is requested, it will be the responsibility of the Contractor to notify IDVS sixty (60) calendar days in advance of the desired effective date and provide supporting documentation showing industry wide increases justifying the request. IDVS will notify Contractor whether the request is approved within thirty (30) calendar days of receipt of the request.
If there is an industry wide price decrease, Contractor must notify IDVS immediately of the decrease; and make the price decrease effective for IDVS on the same day it becomes effective for the Contractor. If IDVS is not properly notified of price decreases, the pricing at the time of order will be used for invoice payment and the Contractor will provide refunds or credits as necessary.
10. Remedies
If IDVS must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDVS shall withhold the actual cost from the Contractor’s payment(s).
11. Contractor Responsibilities
The Division of Veterans Services requires that the successful bidder enter into the Division of Veterans Services’ Public Works Contract. Bidders should carefully review the terms in the Public Works Contract. Copies of the Public Works Contract and the laws referenced below are available to potential bidders upon request. Requirements include:
- Compliance with the provisions of Idaho Code sections 44-1001 and 1002 concerning employment of Idaho
- Compliance with the provisions of Idaho Code section 72-1717 concerning alcohol and drug-free workplaces and submission of an alcohol and drug-free workplace affidavit.
- Compliance with the provisions of Idaho Code section 63-1502 concerning authorization to do business in Idaho and certification of payment of taxes.
- If any single project cost exceeds $50,000, the successful bidder and all subcontractors and specialty contractors shall hold a public works contractor license as required by Idaho Code title 54 chapter 19.
- A performance bond and a payment bond each at 100% of the project cost.
- The following insurance: Commercial general liability with a combined single limit not less than $1,000,000 per occurrence and in the aggregate; Workers’ compensation as required by law, including employer’s liability at minimum limits of $100,000/$500,000/$100,000; and Automobile liability with combined single limit per occurrence not less than $1,000,000.
The Contractor shall not substitute or vary the materials or subcontractors specified in the Request for Bids or the Bid without the prior written permission of the Division.
Generator Maintenace Solicitation Exhibit A & B
On Call Electrical Services – Idaho State Veterans Home – Lewiston
On-Call Service: On-call Electrical Services
Date of Issuance: May 19, 2025
The State of Idaho, Division of Veterans Services will receive informal bids for the services identified in section A below until 5:00 p.m. local time on June 03, 2025. Bidders must submit bids on the Contractor’s Informal Bid form or submit a bid that is clear, concise and contains all the information required by this Request for Informal Bids and the Contractor’s Informal Bid form. All bids must be signed by a person authorized to bind the bidder. The Division of Veterans Services will accept informal bids received by the Division of Veterans Services 351 Collins Rd. Boise, ID. 83702 at or before the above date and time. The Division of Veterans Services will not accept facsimile transmission of bids.
Services. The services shall include labor and materials required to perform on-call services related to electrical. The worksite for the services shall be Idaho State Veterans Home 821 21st Ave. Lewiston, ID 83501. The term of the on-call agreement will be one (1) year from the execution of the Division of Veterans Services’ Public Works Contract. The Division may extend the contract upon written notice to the Contractor for two (2) additional one (1) year renewal periods. The costs proposed in the bidder’s Informal Bid shall be binding for the initial one (1) year period and for the additional renewal periods, if exercised by the Division. The successful bidder must hold in good standing all licenses required to perform such services.
Site Visits. The Division of Veterans Services will allow visits of the project site as follows:
Bidders may contact Frank Northam at (208) 750-3680 to schedule an onsite inspection.
Costs. The Contractor shall propose hourly labor costs and materials costs with not more than a ten (10%) percent markup. The costs billed by the successful bidder shall not exceed the bidder’s Informal Bid and the bidder shall receive only actual costs as more particularly described in the Public Works Contract. Bidders should carefully review the terms in the Public Works Contract.
Contractor Requirements. The Division of Veterans Services requires that the successful bidder enter into the Division of Veterans Services’ Public Works Contract. Bidders should carefully review the terms in the Public Works Contract. Copies of the Public Works Contract and the laws referenced below are available to potential bidders upon request. Requirements include:
- Compliance with the provisions of Idaho Code sections 44-1001 and 1002 concerning employment of Idaho residents.
- Compliance with the provisions of Idaho Code section 72-1717 concerning alcohol and drug-free workplaces and submission of an alcohol and drug-free workplace affidavit.
- Compliance with the provisions of Idaho Code section 63-1502 concerning authorization to do business in Idaho and certification of payment of taxes.
- The successful bidder and all subcontractors and specialty contractors are solely responsible for determining if they are required to hold a public works contractor license or post a bond as required by Idaho Code title 54 chapter 19. The Division of Veterans Services has determined that the cost of any single request for services by the successful bidder will not exceed $50,000. Pursuant to Idaho Code section 54-1903(i), the Division of Veterans Services’ does not require that the successful bidder hold a public works contractors license or post a performance bond and a payment bond as set forth in Idaho Code section 54-1926. If any single call for service exceeds $50,000, the successful bidder must comply with the provisions of Idaho Code title 54 chapter 19.
- The following insurance: Commercial general liability with a combined single limit not less than $1,000,000 per occurrence and in the aggregate; Workers’ compensation as required by law, including employer’s liability at minimum limits of $100,000/$500,000/$100,000; and Automobile liability with combined single limit per occurrence not less than $1,000,000.
- The Contractor shall not substitute or vary the materials or subcontractors specified in the Request for Bids or the Bid without the prior written permission of the Division.
- Contractor must submit with a copy of bid, their Agency W9.
- Contractor shall provide a copy of their agency Certificate of Liability Insurance at the request of the Division, Certificate Holder Section shall show the following information
- Idaho State Veterans Home – Lewiston 821 21st. Ave Lewiston, ID 83501
Lewiston Electrical Request for Informal Bid
Notice of Intent to Promulgate Rules – Zero-Based Regulation Negotiated Rulemaking
IDAPA 21 – DIVISION OF VETERANS SERVICES
21.01.01 – RULES GOVERNING ADMISSION, RESIDENCY, AND MAINTENANCE
CHARGES IN IDAHO STATE VETERANS HOMES AND DIVISION OF
VETERANS SERVICES ADMINISTRATIVE PROCEDURE
DOCKET NO. 21-0101-2501
NOTICE OF INTENT TO PROMULGATE RULES –
ZERO-BASED REGULATION (ZBR) NEGOTIATED RULEMAKING
AUTHORITY: In compliance with Sections 67-5220(1) and 67-5220(2), Idaho Code, notice is hereby given that this agency intends to promulgate rules and desires public comment and input prior to initiating formal rulemaking procedures. This negotiated rulemaking action is authorized pursuant to Sections 65-202, 65-204, and 66-907, Idaho Code.
MEETING SCHEDULE: Negotiated rulemaking meetings will be held as follows:
Wednesday, April 23, 2025, 2:00 p.m. MT
Idaho Division of Veteran Services
351 N. Collins Rd.
Boise, ID 83702
Join by Meeting Link: Join the meeting now
IDAPA 21.01.01 Negotiated Rulemaking Post-Meeting #1 Notes_04232025
Wednesday, May 7, 2025, 2:00 p.m. MT
Idaho Division of Veteran Services
351 N. Collins Rd.
Boise, ID 83702
Join by Meeting Link: Join the meeting now
IDAPA 21.01.01 Negotiated Rulemaking Post-Meeting #2 Notes_05072025
The meeting sites will be accessible to persons with disabilities, if needed. Requests for accommodation must be made not later than five (5) days prior to the meeting to the agency address below.
METHOD OF PARTICIPATION: Persons wishing to participate in the negotiated rulemaking meetings must do either of the following:
Be present at 351 N. Collins Road Boise, ID 83702, or online via the Microsoft Teams Link provided in this notice.
Upon conclusion of the negotiated rulemaking, any unresolved issues, all key issues considered, and conclusion reached during the negotiated rulemaking will be addressed in a written summary. The summary will be made available to interested persons who contact the agency or, if the agency chooses, the summary may be posted on the agency website.
DESCRIPTIVE SUMMARY AND STATEMENT OF PURPOSE: The following is a statement in nontechnical language of the substance and purpose of the intended negotiated rulemaking and the principal issues involved:
This negotiated rulemaking is to engage with stakeholders regarding the necessity to excises obsolete language related to the no longer existing domiciliary and residential program at the Idaho State Veterans Home in Boise. Additionally, the need to update language regarding the skilled nursing program to bring the rule in line with changes to federal CMS regulations in CFR.
ASSISTANCE ON TECHNICAL QUESTIONS, SUBMISSION OF WRITTEN COMMENTS, OBTAINING DRAFT COPIES: For assistance on technical questions concerning this negotiated rulemaking or to obtain a preliminary draft copy of the rule text, contact Kevin Wallior at 208-780-1308. Materials pertaining to the negotiated rulemaking, including any available preliminary rule drafts, can be found on the IDVS website at the following web address: https://veterans.idaho.gov.
Anyone may submit written comments regarding this negotiated rulemaking. All written comments must be directed to the undersigned and must be delivered on or before May 7, 2025.
DATED this 18th day of March, 2025.
Kevin R. Wallior
Management Assistant
Idaho Division of Veterans Services
351 N. Collins Road
Boise, ID 83702
Ph: 208-780-1308
Email: kevin.wallior@veterans.idaho.gov
https://veterans.idaho.gov
Fire Protection and Suppression Testing and Inspection to include Fire Panel Services and Maintenance – Idaho State Veterans Home – Post Falls Idaho
The State of Idaho, Division of Veterans Services will receive informal bids for the services identified below until 5:00pm MST on June 28, 2023. Bidders must submit bids on the Contractor’s Informal Bid form or submit a bid that is clear, concise and contains all the information required by this Request for Informal Bids and the Contractor’s Informal Bid form. All bids must be signed by a person authorized to bind the bidder, all documents require public notary must be signed and notarized and submitted with your bid. The Division of Veterans Services will accept informal bids received by the Division of Veterans Services at 351 Collins Road, Boise ID 83702, vendors may also email bids with all supporting documents to divisionbids@veterans.idaho.gov on or before the above date and time. The Division of Veterans Services will not accept facsimile transmission of bids.
- Services. The services shall include labor and materials required to perform Fire Panel Maintenance and Repair services at the Idaho State Veterans Home – Post Falls. The worksite for the services shall are listed in the Scope of Work attached in this solicitation. The term of the service agreement will be one (1) year from the execution of the Division of Veterans Services’ Public Works Contract. The Division may extend the contract upon written notice to the Contractor for two (2) additional one (1) year renewal periods. The costs proposed in the bidder’s Informal Bid shall be binding for the initial one (1) year period and for the additional renewal periods, if exercised by the Division. The successful bidder must hold in good standing all licenses required to perform such services.
- Site Visits. The Division of Veterans Services will allow visits of the project site as follows. Bidders may schedule an on-site visit by contacting the designated individual identified below:
- Post Falls Veterans Home
Scott Clark scott.clark@veterans.idaho.gov
Office: 208-415-3452
Cell: 360-908-8704
- Post Falls Veterans Home
Questions regarding this solicitation must be directed to Danny Arnold at 208-780-1326.
Fire System – Contractor Informal Bid
UPDATED SCOPE OF WORK POST FALLS FIRE SYSTEM 6-13-23
Updated Request for Informal Bids -Public Work On call services